6 Outlook Tips You May Not Know About! 02/27/2025
Answer
7 Cool Things Outlook Tips You May Not Know About!
Outlook allows you to send and receive email messages, manage your calendar, store names and numbers of your contacts, and track your tasks. However, even if you use Outlook daily, you might not know some of the cool things it can do to help you be more productive. Here are 6 Outlook tips you may not know about!
1. Did You Forget To Attach a File?
If you compose a new email and type the words attachment or attached, try to send the email without including an attachment; Outlook will remind you that you may have forgotten to attach a file. You can halt the sending process, attach your file, and send your message. For more cool attachment features, see Attach files or insert pictures in Outlook email messages.
2. Never Miss a Flight Again.
Receive flight, hotel, or rental car reservations by email. Outlook will automatically add those to your calendar along with much of the associated information, like your confirmation, tracking numbers, and even links. Unfortunately, Outlook can't yet calculate travel time to the airport, so check traffic before you leave. Read more about automatically adding travel and package delivery events to your calendar.
3. Stay Focused and Ignore That Conversation
Rather than delete every single message in the thread as they arrive, you can Ignore the entire conversation. All messages in the conversation will be moved to the Deleted Items folder, and future messages in that conversation will bypass your Inbox entirely and go right to the Deleted Items folder. See ignore all email messages in a conversation for more information.
4. Don't Worry About Missing an Important Message
Use Outlook's new item alerts to tell you whenever an incoming message meets specific criteria. This alert will display over any other application you're working on, so you never miss that message. For more information on message alerts, see Turn new message alert pop-up on or off.
5. Clean Up a Folder
You can use the Clean Up button to delete many of these messages, leaving only unread messages or unique information in them. Try it and see how much closer you get to Inbox Zero. See folder and conversation clean-up for more information.
6. Open Multiple Outlook Windows
Have you ever wanted to quickly go back and forth between your inbox and calendar or view them side-by-side? Switching between Email, People, Calendar, Tasks, Notes, Folders, Shortcuts, and Add-ins is simple. Select the appropriate button on the navigation pane.
If you want to open any of those options in a new Outlook window, right-click the buttons rather than clicking or selecting them—select Open in New Window.
7. @Mentions In Outlook Emails
Type @ followed by their name, and several things happen:
- Their name is automatically added to the To line of the email message.
- Their name is highlighted in the message body.
- When they receive the message in their inbox, they'll see the @ symbol in the message list, indicating they're mentioned by name.
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